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Posted: Tuesday, December 20, 2016 4:45 PM

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The administrative assistant’s primary job will be to free up time so the team can achieve higher levels of production, this will be done through fulfilling four different roles.

Client Concierge

1. Act as concierge, helping with customer service, communication with current clients, as well as assisting with showing requests and any matters that come up pertaining to current clients.

2. Manage and maintain our Client Loyalty Program. Creating, scheduling and sending out systematic touches to our current and past clients via email, text message, mailers and social media.

3. Lead Generator. Ask our current and past clients for referrals a minimum of 10 times a day.


Listing Manager

1. Activate listing, file paperwork correctly, input showing instruction and coordinate with virtual assistant to make sure all listings are properly managed.

2. Take photos, create virtual tour and create high quality marketing material for each listing.

3. Research each new property removing all roadblocks that would prevent a successful sale.


Transaction Coordinator

1. Manage the entire closing process from creation of purchase memo until closing. Maintaining communication with cooperating agent, attorneys, banker, management office and anyone else required to close the sale.

2. Process all short sales. Complete short sale packages, submit to bank and follow up until approved.


Administrative Assistant

1. Check voicemails, emails, and respond to all real estate agents inquiries, minimizing the work load for the team so they can continue to lead generate.

2. Manage all accounts and systems

3. Runner. When required fill in to deliver documents, drop off keys, set up lock boxes, signs or any other task that requires you to leave the office.

4. Create a policy and procedures manual, and checklists to systematize work processes.

5. Work with and manage our virtual assistant coordinating tasks and making sure to utilize him most effectively.

6. Bookkeeper.

• Location: Bronx, Bronx, NY

• Post ID: 91606583 bronx
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